Actomyx SupervisionSoftware for construction supervision firms
Clients and builders send you documents as they always have. The software sorts them and uses them to write the acts, protocols and comprehensive report itself — thinking, not just copying. You just review and sign.
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Built together with a working construction supervision firm and used in its work.
Designs, permits, declarations, test reports — by email, as always. Nothing changes for them.
Each document goes to its site. The software reads it and uses it to write the acts and reports — thinking, not just copying.
You get the finished document in Google Docs, in your firm's style. All that's left is the review and the signature.
Every site needs dozens of acts, protocols and reports — plus hundreds of documents from other people.
Writing them and retyping the same details from one document into the next takes time that should go to the site itself. Here's what the software takes off your hands:
TodayEvery act and protocol is written by hand, with the same details retyped again and again.
With Actomyx SupervisionActs and protocols are written for you, from the documents and details you already have.
TodayThe comprehensive report is written by hand — from gathering the details to the analysis.
With Actomyx SupervisionThe software analyses the documents received and writes the report itself, including the parts that need judgement.
TodayThe final report and technical passport take days.
With Actomyx SupervisionYou get them written — review, correct, sign.
TodayYou find out late that a document is missing.
With Actomyx SupervisionThe software tells you what's missing and why.
TodayFinding one document means digging through emails, folders and USB sticks.
With Actomyx SupervisionEvery site's documents are in one place, in order.
The report is written from the documents received and is waiting for your review.
From the documents you receive
The client sends the design, permits, statements and declarations — by email, in pieces, whenever they have them. The software files each document to its site and uses it in the act, protocol or report it's needed for.
It thinks, not just copies. It analyses the project documents and also writes the parts of the report that need judgement. If something is missing, it says exactly what and why. All that's left for you is the review and the signature.
Signed by: a qualified specialist on the firm's list · structural part
Acts, protocols, reports
All 18 forms of acts and protocols under Ordinance No. 3 (Наредба № 3), the comprehensive compliance report (комплексен доклад), the final report (окончателен доклад) and the technical passport (технически паспорт) are drawn up from the site's data — in Google Docs, in your firm's own style: font, letterhead, headings and signatures. Your usual wording is offered as suggestions.
The comprehensive compliance report isn't copied text: the AI analyses the project documents and writes the parts that need judgement. Each check the law requires has a clear table — what the rule says, what the project has, and whether it's met. There's an internal copy for the team and a clean copy for the client.
Every document stays a draft until a qualified specialist from the firm checks and signs it — each for their own discipline.
Open a site and you see every document the law requires for it.
Next to each document: where the requirement comes from, and whether it's ready. The colour tells you at a glance:
| Document | Legal basis | Status |
|---|---|---|
| Protocol form 2aopening of the construction site | Ord. No. 3 | Signed |
| Site order bookcertification | ZUT | Filed |
| Comprehensive reportcompliance assessment of the design | ZUT | Signed |
| Act form 12missing the rebar's declaration of conformity | Ord. No. 3 | Missing something |
| Act form 14acceptance of the structure | Ord. No. 3 | Coming later |
| Final report | ZUT | Coming later |
| Technical passport | Ord. No. 5 | Coming later |
Example with made-up data. Watch the “Act form 12” row — that's what happens when a missing document arrives. ZUT = the Spatial Development Act (ЗУТ); Ord. = Ordinance (Наредба).
All 18 forms of acts and protocols under Ordinance No. 3 (Наредба № 3), the comprehensive compliance report, the final report and the technical passport — in Google Docs, on your firm's letterhead and in its style, filled in from the site's data. You get a finished document to check and sign.
What you gainPaperwork becomes a review, not days of writing and retyping.
Clients, builders and designers send documents as they do today — to the firm's usual email. The system recognises which site each one belongs to, reads scanned copies too, and puts it in its place, ready to be used in the right act or report. When it isn't sure, it doesn't guess — it asks a person.
What you gainNobody retypes details from one document into another.
For every act and report you see which documents have arrived and what's still missing — with the legal basis.
What you gainYou know exactly what to ask the client for.
Participants, permits, documents, progress, compliance assessment, acceptance and warranties — on one page. You enter the building's basic details, and the system works out the construction category and which documents the law requires.
What you gainNo more guessing what's still missing. The whole team sees the same picture.
Entries in the site order book (заповедна книга) can't be changed afterwards — only corrected with a new entry, just like on paper. Every instruction stays in the site's history.
What you gainA clear history of the site that can't be rewritten.
One list of clients, contractors, suppliers, designers and site managers for all sites. The firm's licence, insurance and qualified specialists are kept in one place and used in every document.
What you gainDetails are entered once, not in every act.
NotedTest protocol number — work continues.
StopsWithout the inspection date, the signed act would be untrue.
What's missing
Every required document has one of seven states: not needed, coming later, missing something, ready, drafted, signed or filed. When something is missing, the system says exactly what, why it's required — with the article of the law — and takes you straight to where you fill it in.
Small gaps don't stop the work. A number, a detail or a text a specialist is still writing is simply marked. Only a gap that would make a signed document untrue stops it.
The system writes the documents, but it never signs anything and never takes over the supervising consultant's legal responsibility.
If a check finds something that's not in order, the team sees it as internal information. It never appears in a document that goes to a client or an authority.
For every document you see the law and article it comes from.
You can see what the system has done and when.
Each firm's data is kept strictly separate — one firm can never see another firm's sites.
Entirely in Bulgarian, built for Bulgarian law and Bulgarian supervision practice.
Investors, builders and designers keep sending documents the way they always have — to the firm's usual email. They learn nothing new. What they get:
We show the system on an example site and answer your team's questions.
Licence, insurance and the list of qualified specialists. Entered once, used in every document.
If you'd like, we bring in the documents you already have, with the same folder layout you use today.
Answer a few questions about the building — and the list of documents the law requires is ready.
A company Google account for email and documents — most firms already have one. It runs in the browser with nothing to install, and it's built to keep running costs low.
Answers your customers' questions in your voice, day and night, and turns their requests — like changing a date — into tasks for the right person on your team.
Ask about itTakes orders from chat, email or voice notes, checks them against your catalogue and places them. A person steps in only on the exceptions.
Ask about itTell us about the repetitive task that eats most of your team's time — and we'll build and run a system around it.
Tell usAll 18 forms of acts and protocols under Ordinance No. 3, the comprehensive compliance report (an internal copy and a client copy), the final report and the technical passport. You get them in Google Docs, filled in with the site's details and in your firm's style, ready to review and sign.
It thinks. In the comprehensive report, for example, the AI analyses the project documents and writes the parts that need judgement — it doesn't just fill in fields. The engineer reviews what it wrote, corrects anything needed and signs.
No. It sorts the documents you receive and writes the acts, protocols and reports from them. The final judgement and the signature stay with the firm's qualified specialists, and so does the consultant's responsibility.
You get the official form in Google Docs, filled in and in your firm's style. You review it, correct what's needed, print it and sign it as you always have.
No. They keep sending documents to the firm's usual email. They learn nothing new and don't change how they work.
Yes. The documents you already have are brought in with the same folder layout you use today.
Each firm's data is kept strictly separate — one firm can never see another firm's sites. Documents are stored in your firm's own cloud storage, organised by site.
No. It's entirely in Bulgarian and runs in the browser, and your clients keep sending documents by email as they do today.
Get in touch and we'll send you a quote — no obligation.
We're currently taking requests from construction supervision firms for demos. Call us on +359 877 553 753, fill in the form below or write to us.
A short conversation about how your firm works today, and a demo of the system. No obligation.